How should an overnight shift be recorded?

As a single shift whose end time is earlier than its start time, attributed to the calendar day it begins. Weekwright stores start, end, and the location's timezone together, so a shift that crosses midnight — or a DST boundary — still reports the right duration.

Does this template break weekly overtime calculations?

No, but be deliberate about the week boundary. Hours are attributed to the ISO week of the shift start, so a Sunday 21:00-03:00 shift counts entirely in the week that Sunday belongs to. That is the convention most payroll providers expect.

Can employees swap late shifts themselves?

Yes. Post it as an open shift and eligible coworkers — right skills, no time-off, no overlapping shift — see it on their phone and claim it in one tap, with optional manager approval before it lands.

How should an overnight shift be recorded?

As a single shift whose end time is earlier than its start time, attributed to the calendar day it begins. Weekwright stores start, end, and the location's timezone together, so a shift that crosses midnight — or a DST boundary — still reports the right duration.

Does this template break weekly overtime calculations?

No, but be deliberate about the week boundary. Hours are attributed to the ISO week of the shift start, so a Sunday 21:00-03:00 shift counts entirely in the week that Sunday belongs to. That is the convention most payroll providers expect.

Can employees swap late shifts themselves?

Yes. Post it as an open shift and eligible coworkers — right skills, no time-off, no overlapping shift — see it on their phone and claim it in one tap, with optional manager approval before it lands.

Bar template

Shifts that cross midnight.

Wednesday to Sunday, last call at 02:30, out by 03:00. The interesting part is not the grid — it is that a 21:00-03:00 shift belongs to Friday, not Saturday, and most spreadsheets get that wrong.

Download the CSV Draft it with AI instead

Free, no signup, no email required.

The template

One week, at a glance.

Pattern: Fixed weekly, overnight
Coverage: Wed-Sun, 18:00-03:00
Fits: 6-10 staff, 1 location
People in the grid: 7
Scheduled hours / week: 124h
Positions: Bartender, Barback, Security, Host

Late-night bar schedule — weekly shift grid, one row per staffing slot.
Slot	Mon	Tue	Wed	Thu	Fri	Sat	Sun	Shift
Bartender EarlyBartender	Off	Off	18:00–01:00+1	18:00–01:00+1	18:00–01:00+1	18:00–01:00+1	18:00–01:00+1	7h overnight
Bartender LateBartender	Off	Off	Off	Off	21:00–03:00+1×2	21:00–03:00+1×2	21:00–03:00+1×2	6h overnight
Barback	Off	Off	Off	Off	20:00–03:00+1	20:00–03:00+1	20:00–03:00+1	7h overnight
Security	Off	Off	Off	Off	21:30–03:00+1×2	21:30–03:00+1×2	Off	5.5h overnight
Host	Off	Off	Off	Off	21:00–02:00+1	21:00–02:00+1	Off	5h overnight

One row per staffing slot; ×N means that many people on that block. Times are local to the location. +1 marks a shift that ends the following calendar day.

Use this pattern when…

Your close is after midnight and your spreadsheet keeps splitting one shift across two rows.
Weekend nights need a barback and a door, weekdays do not.
You want a template that already handles the day-attribution problem instead of discovering it on payroll day.

What to watch out for

Attribute the shift to the day it STARTS. A 21:00-03:00 Friday shift is Friday's labor cost, and if your weekly overtime boundary is Monday 00:00 a Sunday-night close spills into next week's hours.
Daylight-saving nights are genuinely 23 or 25 hours long. A 22:00-06:00 shift on the spring-forward night is 7 hours, not 8 — Weekwright computes it from the stored timezone rather than assuming.
Night-work rules bite here: many jurisdictions cap average night hours and require free health assessments. This is a per-jurisdiction compliance rule, not a scheduling preference.

From CSV to a live schedule

Three steps, no data entry.

The download is not a PDF you print and pin up. Its columns are the ones Weekwright's schedule importer reads, so the file you edit in Excel is the file you upload.

1
Swap in your team
Replace the placeholder names in the Employee column with your staff. Leave Day, Start, End, and Position alone — those are what the importer maps.
2
Upload it
Drag the file onto the schedule page. Every row is previewed with its detected columns before anything is created, so a bad cell is a warning, not a surprise.
3
Tell the AI what changed
“Maya is off Thursday, cover it”. The agent repairs the week against your real availability, skills, and compliance rules instead of you re-editing the grid.

Download Late-night bar schedule Restaurant scheduling software →

Common questions

Late-night bar schedule FAQ.

How should an overnight shift be recorded?
As a single shift whose end time is earlier than its start time, attributed to the calendar day it begins. Weekwright stores start, end, and the location's timezone together, so a shift that crosses midnight — or a DST boundary — still reports the right duration.
Does this template break weekly overtime calculations?
No, but be deliberate about the week boundary. Hours are attributed to the ISO week of the shift start, so a Sunday 21:00-03:00 shift counts entirely in the week that Sunday belongs to. That is the convention most payroll providers expect.
Can employees swap late shifts themselves?
Yes. Post it as an open shift and eligible coworkers — right skills, no time-off, no overlapping shift — see it on their phone and claim it in one tap, with optional manager approval before it lands.

Stop rebuilding the same week.

Weekwright drafts it, checks it against your rules, and lets you approve. Free for a single location.

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More schedule templates

Late night bar schedule template (free CSV) · Weekwright

Shifts that cross midnight.

Use this pattern when…

What to watch out for

Swap in your team

Upload it

Tell the AI what changed

Late-night bar schedule FAQ.

Stop rebuilding the same week.

More schedule templates