Pick When I Work when…
- You need an integrated time-clock + scheduling stack with mature mobile.
- You're already using their payroll add-on or W-2 tools.
- Your team is large (200+) and AI-driven drafts aren't a priority.
Compared honestly
Weekwright vs When I Work
When I Work is a mature, time-tracking-first scheduler. Weekwright is AI-first with a configurable compliance engine. Here's how they line up — and when each is the right call.
Honest assessment
Which tool fits your team?
No tool is best for everyone. Here's when When I Work is the right call — and when Weekwright is.
Pick Weekwright when…
- You want the AI to draft Monday's schedule, not just store it.
- You need a configurable compliance engine — EU Working Time Directive, predictive scheduling laws, custom caps — enforced at create / move / publish.
- Two managers editing the same week is normal in your org and you want changes to propagate in real time.
- You're vertical-aware (restaurant, healthcare, manufacturing) and want presets out of the box.
Feature by feature
Weekwright vs When I Work — full breakdown.
✓ included · — partial / on a higher tier · ✗ not available
| Feature | Weekwright | When I Work |
|---|---|---|
| AI weekly drafts | Included | Not included |
| Conversational scheduling chat | Included | Not included |
| Per-shift assignment explanations | Included | Not included |
| Real-time multi-manager edits | Included | Partial |
| Time-off management | Included | Included |
| Shift swaps (employee-to-employee) | Included | Included |
| Open shifts / coverage requests | Included | Included |
| Compliance rules engine | Included | Partial |
| Multi-location dashboards | Included | Included |
| Schedule templates | Included | Included |
| Audit log with retention | Included | Partial |
| SSO (Google Workspace) | Included | Included |
| POS integrations (Toast, Square, etc.) | Not included | Not included |
| Time tracking + payroll built-in | Partial | Included |
| Employee mobile app (iOS / Android) | Not included | Included |
Pricing
How the cheques line up.
When I Work pricing as of 2026-05. Public list price; promo discounts may apply.
When I Work
- Standard ~$2.50/user/mo (scheduling + time tracking)
- Advanced ~$6/user/mo (adds attendance, integrations, SSO)
- Add-on payroll module (per-employee fee)
Weekwright
- Starter — free, no card
- Core — $39/mo per location (or $32 annual)
- Pro — $79/mo per location (or $65 annual)
- Business — $99/mo per location (or $82 annual), $99/mo platform fee
Employees are unlimited on every paid plan — you are billed per location, not per head.
Weekwright pricing
Per location. Hiring never changes your bill.
Free for one location up to 20 employees. Switch plans anytime via Stripe.
Starter
For your first scheduled week.
$0/mo, billed annuallyStart free- 1 location, up to 20 employees
- Unlimited weekly schedules
- Time-off, swaps, templates
- Email support
- Most popular
Core
The agent writes your week.
$32/mo, billed annually · per locationStart free- No per-employee charge — hiring never changes your bill
- AI weekly drafts + gap fill
- Conversational scheduling chat
- Compliance rules engine
- Open shifts, swaps, templates
- Up to 75 employees per location
Pro
Core plus the answers.
$65/mo, billed annually · per locationStart free- Everything in Core
- Per-shift assignment explanations
- Cross-week fairness + reliability
- Proactive weekly manager briefing
- Attendance, coverage + break analytics
- Up to 75 employees per location
Business
For multi-location operators.
$82/mo, billed annually · per locationTalk to us- Everything in Pro
- + $99/mo platform fee
- No employee cap
- SSO (Google Workspace)
- Audit retention 7 years
- Priority support
Common questions
Weekwright vs When I Work FAQ.
Can I migrate from When I Work to Weekwright?
Yes. Export your employees and schedule history from When I Work as CSV; we have an importer guide on request. Compliance rules + positions are seeded from your industry preset so you don't rebuild from scratch.
Does Weekwright offer payroll like When I Work?
Not built-in. Weekwright is workforce-scheduling-first; payroll lives in your existing tool (Gusto, Rippling, ADP, QuickBooks). We export hours via CSV/iCal for downstream payroll runs.
Is When I Work cheaper than Weekwright?
The models are not comparable per unit: When I Work Standard is around $2.50 per user, while Weekwright is priced per location, with no per-employee charge. A 40-person single site is usually cheaper on Weekwright; a dozen thinly-staffed sites are cheaper per-user. Run your own headcount and site count against the pricing page rather than comparing sticker prices.
Try Weekwright free for up to 20 employees.
No credit card required. Migration help included if you're switching.