Pick When I Work when…
- You need an integrated time-clock + scheduling stack with mature mobile.
- You're already using their payroll add-on or W-2 tools.
- Your team is large (200+) and AI-driven drafts aren't a priority.
Compared honestly
Weekwright vs When I Work
When I Work is a mature, time-tracking-first scheduler. Weekwright is AI-first with a configurable compliance engine. Here's how they line up — and when each is the right call.
Honest assessment
Which tool fits your team?
No tool is best for everyone. Here's when When I Work is the right call — and when Weekwright is.
Pick Weekwright when…
- You want the AI to draft Monday's schedule, not just store it.
- You need a configurable compliance engine — EU Working Time Directive, predictive scheduling laws, custom caps — enforced at create / move / publish.
- Two managers editing the same week is normal in your org and you want changes to propagate in real time.
- You're vertical-aware (restaurant, healthcare, manufacturing) and want presets out of the box.
Feature by feature
Weekwright vs When I Work — full breakdown.
✓ included · — partial / on a higher tier · ✗ not available
| Feature | Weekwright | When I Work |
|---|---|---|
| AI weekly drafts | Included | Not included |
| Conversational scheduling chat | Included | Not included |
| Per-shift assignment explanations | Included | Not included |
| Real-time multi-manager edits | Included | Partial |
| Time-off management | Included | Included |
| Shift swaps (employee-to-employee) | Included | Included |
| Open shifts / coverage requests | Included | Included |
| Compliance rules engine | Included | Partial |
| Multi-location dashboards | Included | Included |
| Schedule templates | Included | Included |
| Audit log with retention | Included | Partial |
| SSO (Google Workspace) | Included | Included |
| POS integrations (Toast, Square, etc.) | Not included | Not included |
| Time tracking + payroll built-in | Partial | Included |
| Mobile app for employees | Included | Included |
Pricing
How the cheques line up.
When I Work pricing as of 2026-05. Public list price; promo discounts may apply.
When I Work
- Standard ~$2.50/user/mo (scheduling + time tracking)
- Advanced ~$6/user/mo (adds attendance, integrations, SSO)
- Add-on payroll module (per-employee fee)
Weekwright
- Starter — free up to 10 active employees, no card
- Pro — $4.50 / seat / mo (or $3.50 annual)
- AI — $7.50 / seat / mo (or $6 annual) — adds the agent
- Business — $12 / seat / mo + $99 / mo platform fee
Weekwright pricing
Per seat. No per-location surprises.
Free up to 10 employees. Switch plans anytime via Stripe.
Starter
For your first scheduled week.
$0/mo, billed annuallyStart free- Up to 10 active employees
- Unlimited weekly schedules
- Time-off, swaps, templates
- Email support
- Most popular
Pro
For teams that schedule weekly.
$3.5/mo, billed annually · per seatStart free- Unlimited employees
- Multi-location dashboards
- Compliance rules engine
- Audit log + insights
- Open shifts + advanced swaps
AI
Pro plus the scheduling agent.
$6/mo, billed annually · per seatStart free- Everything in Pro
- AI weekly drafts + gap fill
- Conversational scheduling chat
- AI insights + weekly review
- Per-shift assignment explanations
Business
For multi-location operators.
$10/mo, billed annually · per seatTalk to us- Everything in AI
- + $99/mo platform fee
- SSO (Google Workspace)
- Audit retention 7 years
- Jurisdiction compliance baseline
- Priority support
Common questions
Weekwright vs When I Work FAQ.
Can I migrate from When I Work to Weekwright?
Yes. Export your employees and schedule history from When I Work as CSV; we have an importer guide on request. Compliance rules + positions are seeded from your industry preset so you don't rebuild from scratch.
Does Weekwright offer payroll like When I Work?
Not built-in. Weekwright is workforce-scheduling-first; payroll lives in your existing tool (Gusto, Rippling, ADP, QuickBooks). We export hours via CSV/iCal for downstream payroll runs.
Is When I Work cheaper than Weekwright?
On bare scheduling, yes — When I Work Standard is around $2.50/user. Weekwright Pro is $4.50/seat/month ($3.50 annual). The gap closes once you compare like-for-like (When I Work Advanced + payroll vs Weekwright AI + integrations); the AI agent is what you pay extra for.
Try Weekwright free for up to 10 employees.
No credit card required. Migration help included if you're switching.