Calendar integration
On the iPhone, with a refresh rate you choose.
Apple Calendar is the best of the three clients for this, for one reason: it lets the subscriber pick the refresh interval. Set it to every 5 minutes and your shifts are effectively live.
- Category
- Calendar
- Setup
- 2 minutes, per employee
- Who sets it up
- Each employee, for their own calendar
- Plans
- Every plan, including the free tier.
What you get
Apple Calendar + Weekwright.
- A per-employee tokenized .ics feed, subscribable on iPhone, iPad, and Mac, synced across them via iCloud.
- You control the refresh: Apple offers every 5 minutes, 15 minutes, hourly, daily, or weekly — the fastest of any mainstream calendar client.
- Shifts show position and time, so the calendar entry is useful without opening the app.
- Revocable per employee, immediately, from the member page.
Setup
How it works.
- 1
Generate the calendar feed in Weekwright and copy the URL.
- 2
On iPhone: Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar → paste the URL.
- 3
On Mac: Calendar → File → New Calendar Subscription → paste → choose a refresh interval (set it to 5 or 15 minutes).
- 4
Subscribe on the Mac with iCloud selected as the location and it syncs to every Apple device at once.
Honest limits
What this does not do.
Every integration has edges. Better you read them here than discover them the week you go live.
- Subscribing on iPhone with 'Location: On My iPhone' keeps the calendar on that device only. Subscribe on a Mac with iCloud, or re-add it per device.
- Read-only. Deleting the event on your phone does not cancel the shift — it only hides it from your calendar until the next refresh restores it.
- Published weeks only. Draft schedules are deliberately absent from the feed.
- Apple caches aggressively on cellular. A refresh set to 5 minutes is a best effort by iOS, not a guarantee.
Common questions
Apple Calendar FAQ.
How do I add my work shifts to my iPhone calendar?
Generate the feed URL in Weekwright, then go to Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar and paste it. Your published shifts appear in the Calendar app.
How often does Apple Calendar refresh a subscribed calendar?
You choose — 5 minutes, 15 minutes, hourly, daily, or weekly — which is why Apple Calendar is the most responsive of the three clients for shift feeds. Set it on a Mac under File → New Calendar Subscription.
Will the shifts sync to my iPad and Mac too?
Yes, if you subscribe on a Mac and choose iCloud as the location. Subscribing directly on an iPhone with 'On My iPhone' keeps it local to that device.
One tool for the schedule, wired into the rest of your stack.
Free for a single location, no credit card. Every plan, including the free tier.