Guide for employees

Your week

Signing in puts you on your own schedule: the shifts you are assigned, when they start and end, where, in which role, and who else is on with you.

You only ever see published weeks. If next week looks empty, your manager has not released it yet — it is not missing.

Two things you can do that your manager can see: acknowledge the week ("I have read this") and confirm an individual shift. Both take one tap and both save somebody chasing you.

Telling them when you can work

Set a recurring weekly pattern — available, unavailable, or preferred — and it is honoured every time a schedule is built, without you reminding anyone.

Preferred is worth using honestly. It means "I can, and I would like to", and it is what the scheduler favours when it has a free choice. Marking yourself falsely unavailable to get the same result also removes you from the shifts you actually wanted.

If you have been clocking in for a while, you can have your availability suggested from the hours you really work and just confirm it.

For specific dates — a holiday, an appointment — file a time-off request instead. That one needs approval.

When you cannot work a shift

• Swap it — offer it to a colleague. If your workplace requires it, a manager approves afterwards. You can ask the assistant who is actually able to take it rather than messaging the group chat.
• Pick up an open shift — extra hours your manager has posted, claimable if you are qualified and not already working then.
• Request time off for anything planned, as far ahead as you can. A request approved before the week is built costs nobody anything; the same request after it is published costs somebody a rebuild.

Your shifts in your own calendar

Generate a private calendar feed and subscribe to it from Google Calendar, Apple Calendar, Outlook, or anything else that speaks iCal. Your shifts then appear alongside the rest of your life, and update when the schedule does.

The link is a secret. Anyone holding it can read your shifts, so do not post it anywhere shared. If it leaks, revoke it — that invalidates the old link immediately, and you can generate a new one.

Asking instead of clicking

If your workplace is on a paid plan there is an assistant, and for most of the above it is faster than finding the screen:

• "What am I working this week?"
• "Request the 14th to the 18th off."
• "Who can take my Saturday?"
• "Clock me in." / "Start my break."
• "Make me unavailable on Monday mornings."

It can only reach your own data. It cannot see your colleagues' pay, your manager's notes, or any week that has not been published.

Your profile is yours

Your photo, pronouns, bio, personal phone, emergency contact, language and timezone belong to you, not to your employer, and they follow you if you work somewhere else that uses Weekwright.

Your role, pay rate and employment status are set by your employer and are not editable by you — and nothing you can edit is something an employer sets.